Annual general meeting
2026 AGM
Every year, Huntly Community Hub members come together to look back on what we've achieved, see how the Hub is travelling financially, and elect the volunteer Committee of Management who guide us. It's your chance to have a say in the Hub's future. Members, volunteers, neighbours and friends are all welcome.
Meeting details
- Date: Sunday 22 November 2026
- Time: 2:00pm
- Where: Huntly Community Hub, 603 Midland Highway, Huntly
- Afternoon tea: Provided
- Formal notice: The Secretary will send the official Notice of Meeting to all members by Friday 30 October 2026.
Documents
- Notice of Meeting and agenda
- Proxy Form
- Committee of Management Nomination Form
- Membership Form
- Minutes of the 2025 AGM
- Annual Report 2025-26
- Financial statements 2025-26
- Rules of Association (Huntly Community Hub Inc.)
What happens at the AGM
Members will:
- confirm the minutes of the last AGM
- receive the Committee’s annual report and the financial statements
- elect the Committee of Management
- consider any other business listed in the Notice of Meeting
The full agenda is in the Notice of Meeting.
Want something on the agenda? Tell us by Friday 16 October so it can go in the Notice.
Who can vote
Anyone can attend. Each member entitled to vote has one vote. Membership also gives you the right to nominate and elect Committee members. To vote, you must be a member, not an associate member, and your membership must be current. Under the Rules, your membership must also be more than 10 business days old at the meeting. Voting rights are suspended if your annual subscription ($5, due each January) is unpaid.
Not a member yet? Applications are considered by the Committee, so please apply early. To be able to vote and nominate for the Committee, apply by Friday 23 October 2026. Membership forms are available online, at the Hub, or by email to admin@huntlycommunityhub.com.au.
Can't attend? Appoint a proxy
You can appoint another member to vote and speak for you. The appointment must be in writing and signed by you. Hand it to the Chairperson before or at the start of the meeting. If you email or post it, we must receive it at least 24 hours before the meeting, so by 2:00pm Saturday 21 November. [Add link: Proxy Form]
Join the Committee
Have you ever thought about lending your skills to the Committee? We’d love to hear from you. You don’t need governance experience. You need to be 18 or over, a voting member, and keen to help Huntly thrive. Induction and support are provided.
All Committee positions are declared vacant at each AGM. Separate elections are held for President, Vice-President, Secretary and Treasurer, followed by the ordinary members. Members hold office until the next AGM and can be re-elected.
To nominate:
- You must be a member entitled to vote (see Who can vote above).
- Nominate yourself, or be nominated by another member with your consent.
- Return the nomination form by Sunday 15 November so we can prepare, or nominate on the day when the Chairperson calls for nominations.
- If a position is contested, the election is by secret ballot.
Return forms to admin@huntlycommunityhub.com.au, PO Box 670, Huntly VIC 3551, or in person at the Hub. Nominees complete a conflict of interest declaration on the form. New Committee members complete induction and any safety screening the Hub requires.
[Add link: Nomination Form]
Looking at our records
Members can ask to inspect the register of members, minutes of general meetings and financial records, subject to confidentiality. Members can also request a free copy of the Rules.
Questions or need access support?
Contact the Hub on 0430 423 920 or admin@huntlycommunityhub.com.au. If you need any support to take part on the day, let us know beforehand and we’ll do our best to help.